How to add Inbox Rules in Outlook

Follow these instructions to add Rules into an Outlook inbox.

To add rules in Outlook, click the Settings (gear icon), select Mail, then Rules, and choose + Add new rule to define conditions (e.g., sender, keywords) and actions (e.g., move, delete, flag). Rules can also be created by right-clicking an email and selecting Rules > Create Rule. 

Steps to Create Rules (Web/New Outlook):

• Save: Click Save to activate. 
• Access Settings: Click the gear icon in the top right.
• Navigate to Rules: Go to Mail > Rules.
• Add Rule: Click + Add new rule.
• Define Rule: Name the rule, set conditions (e.g., "Subject includes"), and choose actions (e.g., "Move to")

Key Tips for Rules:

• Stop Processing: Enable "Stop processing more rules" to prevent subsequent rules from acting on the same email.
• Run Immediately: Check "Run this rule now on messages already in the current folder" to apply the rule to existing emails.
• Order Matters: Rules are applied in the order they appear; use arrows to reorder them.
• Exceptions: You can add exceptions to rules to prevent them from running under certain conditions. 

Creating Rules on Desktop:

• File Menu: Go to File > Manage Rules & Alerts > New Rule.
• Right-Click: Right-click a message and select Rules > Create Rule. 

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